Only allow editing and viewing of my own items – WSS v3.0 Lists

27 06 2007

I had a huge mental blank today, so I thought I would share this experience with you.

  1. You have a Custom List, or any other type of list which inherits Item (?)
  2. You need to ensure that users can only view and or/edit their own items in the list

Simple – just go to your list, click actions -> list settings. Then under the General section, click advanced settings. You will see a section in there with a few radio buttons that let you choose these options. Wow, that was hard (NOT!).

Why might you get confused here?

  1. The biggest reason is that you will not find these settings for document libraries
    1. Yes, you heard right – you do not get this option when using the document library list def.
      1. If you really really really need this functionality, refer to this blog post here which tells you how you can hack the templates to get this option:
        1. http://sharingpoint.blogspot.com/2005/12/enabling-modify-item-level-security.html

Hope this helps!

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9 01 2008
James (12:05:29) :

Thanks for the help, i was sure i found that somewhere before, but was looking for ages. I have selected the option so users can only edit there own entries but can view all.

The problem i have now, is that all members are within Team Site Vistors group, so when they go to view the calendar they cannot add and edit any entries. If I then put permissions on the calendar for that group so they can contribute they can add, edit, delete all entries.

How can i set it up so the Group Team Visitors can see all entries, but can only add new ones or edit only there existing ones.

Its frustrating me alot now :(

Thanks in advance
James

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